2008

October 24, 2008

In attendance: Robbie, Jonathan, Jan, Efraim, Sarah, Brian, Karen Higgins (visitor)

Karen Higgins

Wants to make multimedia piece on BC. May do interviews, will be hanging around. Will also be doing a piece for UC Davis homepage on biking and could include BC.

Acolyte Card

Robbie made a draft card. We will make them durable and keep them in a drawer at the church. All ministers will get one to test them out and make sure we’re all “trained.” J

Bike Visioning Meeting

Idea sharing for future of bike culture in Davis took place last Saturday. UCD seems ok with status quo of bike infrastructure. Problem for those who want to see culture grow is lack of time. Jan will be meeting Tara Goddard in two weeks to discuss future possibilities. She likes our mission and wants to help us grow and get legit. Ideas: help source materials (i.e. bikes from Davis Police), city-subsidized rent at a new facility,

Chris Doherty & Owen Howlett from Sac Bike Ktichen offered to help with establishing nonprofit status and generally providing expertise.

Student Housing Relationship

No feedback from Student Housing except that we should expect a reply soon.

Fundraiser

  • DJ; We would like to consider paying them. Robbie’s confirming DJ.
  • Robbie McMurray = primary contact day of event
  • Jan = secondary contact day of event
  • Jan on Bike raffle: road bike and “pumpkin cruiser” getting put together
  • We’re moving forward on New Belgium sponsorship
  • Potential sponsors: Coop (Sarah), Ciocolat (Sarah), Bakery @ Farmer’s Market (Jake) Other?
  • Secured sponsors: Pachamama Coffee, DOV
  • Shirts: Cat, Darach & Janaki making more.
  • We have tons of stickers, buttons left.

Tool Order

  • On google.doc.
  • Proposed to up amount to $2,000 to get tools (replacement and new) and parts (spokes, tubes, housing, etc.)
  • When something’s lost/broken, put it on the board.
  • Tool order will be made 11/10
  • Note on special tools: Tools that are pricey, require special knowledge, etc. should be kept in minister drawer. If person wants to use them, make sure they know how to use it and that they give it back to you.

Work Party

Finish Dome Cover Party day after fundraiser. Breakfast and work! (Nov 9th)

October 17, 2008

In attendance: Deacon TY, Matt Seitzler, Efrem, Fernando, Jan, Chris Salam, Cat, Robby, Janaki, Jared,Ida, Nedav,Carl

Bikes are for Bitches this Sunday 3pm-6pm!!

Letter to Housing

  • Chuck Hunecke was takin pictures at BC on Oct 15 after canceling Oct 1st walk through.
  • Point of letter is to re-establish communication
  • Sounds very good so far
  • Make any edits on line
  • Ty Will send to Housing by Monday

Table at DMA (Davis Media Access) 4:00-9:00pm tomorrow

  • Anniversary celebration (KDRT and DCTV)
  • Bring literature, (front page of wiki) tools, t-shirts, buttons, propaganda, MMU
  • Robby, Cat to go
  • Ty will fwd email

Davis Bike Visioning, Meeting at Village Bakery at 4:00pm

  • Matt, Jonathan, Chris Salam, and Jan?

Tools

  • List kept on dry erase board
  • Robby went through park tools catalog and developed list
  • Could allow minister part order, contact Robby
  • Robby can get QBP connection through Sunshine Bicycles in Fairfax through roommate
  • Current funds are at about $5,000
  • Do we want master mechanic tool sets? 4k... No.
  • Will finalize order at next meeting (October 24th Next Friday at the Domes Yurt 6:00pm)
  • Robby Will get #10s and part to repair chain tool this week
  • $750 upper limit
  • Will include tubes, housing, cables, levers, ferrules, bearings, triflow, etc. as well as tools
  • Robby will send preliminary list this week

Physical Space

Fence

  • Fence between BC and Domes can happen immediately with manpower
  • Need BC work party … WHEN?...

Dome Cover

  • Ida, Efrem, Cat, Robby, Jan, Jared(?) … will work 10-2pm at BC
  • Bring respirators if you have ‘em

Scrap Bin

  • Once communication w/ housing is open Ty will talk w/ R4 or others to arrange metal recycling bin

Oily Waste

  • Funding approved for Oily Waste can, Ty will get a can
  • What to do with oily rags when can fills? We don’t know yet.

Doors for Dome

  • Matt is working on design, will be upcoming work-party project

Fundraiser

  • At DOV Nov 8, setup at 7pm, 8pm -12
  • Flyers, Cat will make ‘em!
  • Can use DOV sound system if we use their DJ
  • 20% of door goes to Lee
  • Wristbands for folks over 21 (supplied)
  • New Belgium is willing to sponsor and donate, but we need a tax ID
  • Robby will talk with DJs (Ben and Nix)
  • Matt will look to BC SC re: tax ID
  • Sara was talking with BK Sac, but it sounds like a no go
  • T-shirts, Siobhan has screens (at Craft Center)
  • Janaki, Darach, Cat, Chris will make shirts
  • Cat will make buttons
  • Janaki made rubber stamp

SPAC

  • We are official, mailbox number xyz?

New Ministers

  • New minister boom-shakalaka-gaia ministerization party Saturday (tomorrow) after Church is closed, at Dark,
  • Janaki, Armon, Efrem, Jonathan, Chris, Fernando, Tom, and Sarah (when she wants to)
  • Who will update the website?

Minister Training Cards

  • They have to shadow 3 shifts
  • They have to know certain things about philosophy, and about bikes
  • They have come to meetings, and other things?
  • Robby will create cards

Bathroom Policy

  • Use Dome 4 and Dome 14? Use ARC? Borrow a bikebrary bike.
  • We need to address this issue in the future

Police (or TAPS)

  • Should we reach out to the Police?
  • Some value in working with them to make sure we have no stolen bikes
  • Jonathan and Jan will contact TAPS and UCD-PD

Neonate on KDVS 12:00-3:00am Saturday night (Sunday)

  • Darach will be on air to talk about bike punkery, choppers, etc
  • If anyone is interested contact Darach

Handbook

October 3, 2008

In attendance: Ty, Janaki, Efrem, Cat, Jan, Matt, Robbie, Sarah, Jonathan. Faciliator: Jonathan; notes: Sarah.

We are a SPAC. Yay! Thanks Cat, Darach.

Fundraiser plans & responsibilities

• Nov 8 at Delta of Venus

• Making flier & distribution: Cat & Janaki

• DJ/Music: Robbie

• DOV contact: Sarah

• Bikes for raffle: Jan, Matt

• Other raffle stuff: Sarah

• Stamp: Janaki

• T-shirts: Ty (though he might need someone else since Siobhan can’t do this anymore)

Volunteering

• Active ministers should volunteer consistently two times per month

• When you are running a shift, do NOT plan on working on your own projects

• More specifics are being worked out on the handbook online.

New Minister Training

• Should be both pedagogical/indoctrination (how to work on bikes, BC philosophy, consensus) and technical (how to actually fix bikes)

• Let’s work on creating opportunities/structure for both

• Armon will do a practice wheel building class with acolytes and ministers

• Those acolytes who have been around, but are not full ministers should be “fast tracked” to be full ministers (aka Sonic the Hedgehog shortcut).

Upcoming events

• KDRT event: Oct 18th 4-9 p.m. at 1623 Fifth Street (behind DCTV studios) Celebration of 20 years of DCTV and KDRT’s 4 year birthday. Free concert! We will be tabling. Contact Ty to help out.

• Celebrate UC Davis! Oct 12. BIG event. Watch email or contact Jonathan to help.

• Bike Auction: Oct 11th. Consider having a BC presence there to let people buying potentially broken bikes that we can help teach them how to fix them.

Permanent Dome Covering

• Robbie ordered dome covering stuff.

• Possible work party to get it up in 2 weeks

Handbook finalization

• We will meet on Friday, Oct. 10th to look over the handbook, particularly in regard to volunteering and minister training.

September 19, 2008

Attendees: Fernando, Efrem, Armon, Darach, Jan, Matt S., Ty, Thomas, Chris S., Robbie, Chris C.

Facilitator: Jan Note Taker: Matt S.

Agenda Items: 1. Physical Space Items

  1. Dome Cover

    b. Waste Stream

    c. Inspection

    d. Workparty Items

2. SPAC 3. Waiver 4. BC Security 5. New Minister Protocol 6. Minister Enrichment 7. Media 8. GAP Revisit 9. Bike Conference

1. Physical Space Items

  1. Dome Cover and Fire Items-

    • Ty and Robbie working on it, Robbie has material estimates and cover deign prototype.

    • Fire retardant paint sought for inside of dome.

    • Jan to get fire extinguishers for sight.

b. Waste Stream-

    • Move Compressors from site (to domes materials yard for later salvation)

    • System needs to be in place.

    • Chris S. to get quote on new recycling bin.

    • Efrem to look into more tire recycling

c. Inspection-

    • Handbook needed for inspection

d. Workparty-

    • Make (obtain) "No smoking" sign for dome

    • Mount fire extinguishers

    • Move Compressors

    • Move flammables cabinet out of dome

    • Shim dome floor correctly

    • Take apart long wheel rack

    • Continue wheels for the dome

    • Shed tool inventory

    • Label waste buckets

2.0 SPAC

• Working on membership

• Help needed on describing membership requirements

• Bike Church SPAC representatives will be all undergraduate to aid in getting funds for the our organization

3.0 Waiver

• Robbie working on waiver…

4.0 BC Security

• Proposal to change combo every quarter made and passed

• Tighten up shift tool clean-up and inventory processes

5.0 New Minister Protocol

• Be an Acolyte then can become a minister

• Active ministers take two shifts per month (1 shift = 3 hours) and go to two meeting a quarter.

• New ministers made at meeting to shadow existing ministers due to needed experience not available during renovation.

• See ministers responsibilities in handbook

6.0 Minister Enrichment

• Wheel building class- Robbie could teach later

7.0 Media

• Good Day Sacramento to be scheduled in the future…

8.0 Group Action Plan revisit

• Label waste buckets (still needed)

• Metal recycling needed (still needed)

• Non-profit status (still needed)

• New PSA (Darach to work on it, ask if you can help)

• Fundraiser at DOV- (Chris C. to talk with Lee about particulars of the deal)

• Project Pile needs to be purged-(organize trailers)

9.0 Bike Conference at Bike Museum

• Darach to go- ask him if you want to join him

10.0 BC Supplies

• Tools and tubes need to be ordered

September 5, 2008

In attendance: Jan, Darach, Matt S., Sarah, Robbie, Ty & Efrem

Walk through:

Who was there: James Patterson (fire dept), Susan Cummings (EH&S), Chuck Huneke (student housing), Jonathan, Ty & Sarah

Issues with fire: made out of wood, temporary vs. permanent structure,

We need to wait until we hear what Wes has to say about the potential fire safety.

Other dome issues: need to fix shims.

Fire says they didn’t know we were using wood, but we have documentation that we tried to get in touch with them.

Potential future hurdle: risk management

Proposal: Make a one-page summary of the BC for university administration. Approved.

For BC waiver: tweak what we have and Craft Center

For handbook: ask Susan Cummings for input as we go.

Previous to future meetings: send out reminder

Work party plans (Saturday 10-2):

Clean up, pick up pieces, move frames from behind domes, get fire extinguishers, move flammables to cabinet, tighten up perimeter (donation space, etc.), organizing parts, start big signage

Rotate work party responsibilities. Matt in charge this week, Efrem in charge next week.

SPAC update:

Open 9-3 p.m. on 4th floor of MU. Drop-in hours around lunch.

Davis Bike Church

Matt will send out a time to go.

Waiver review:

Matt made waiver, will modify by comparing with Craft Center, then Mike lawyer will review. Then we will send it to Susan Cummings for advice.

GAP review (handbook):

Worked on handbook organization.

Review existing plan at next meeting, Sept. 19th.

Robbie will look at it ahead of time, and send it out.

Fundraising update (SHCA)

SHCA: Matt contacted Max and will have check written to Bike Church c/o .

Fundraiser date: Nov. 8 @ DOV

Will ask New Belgium for sponsorship if ok with Lee

Publicity (Aggie, KDVationS)

Contact Aggie reporter about BC article

KDVS: Julia (production person) will work with Darach to make new PSA tomorrow. (Squeaky tire, leaky air to zoom; a capella voices…) Darach will send out when he will do it on list.

Article for BC for KDVationS due Sept 10th. Darach needs help. 500-800 words.

Volunteering Plan

Bike fair Sept 14th 3-5 p.m. at Cesar Chavez. Need mechanics. Ty will do. Others should go too.

Bike rodeos at elementary schools. Help of all sorts needed. Sept. 10 (Montgomery), Sept. 17 (Korimatsu), Sept. 24 (North Davis), Oct 1 (Willett). 1:30 p.m. for all.

Aug 15, 2008

Davis Bike Church Meeting Notes

Attendees: Darach Miller, Robert McMurry, Matt Seitzler, Ty Nowotny(facilitator), Tara Goddard, and Jennifer Wolf(notes)

Agenda:

A) Work Party B) Dome Cover C) Handbook D) Site Clearing E) PSA F) Dance Party G) SPAC H) Tara Goddard

A) Work Party

Sat Aug 16th 9~12ish Cabinets have arrived

Ideas: Move cabinets using matt’s handout as guideline Sort parts into cabinets Move bikes and rack near entrance priming inside of knee wall Prime stairs and ramp Some cans of paint at the site Possibility, look into getting free paint from landfill Could paint ring where cabinets go

Tasks: Prime and Paint knee wall and floor Organize and readjust frame storage area General organization Level ground around entry (may want to soak ground) Separate card catalog to make two small part storage cabinets. Arrange cabinets.

B) Dome cover

Paper model made by Friar Robbie with summer and winter options of pavilion shade and waterproof tent respectively Lower part of cover to be used to expand shade area still in idea and planning stage. Can sew cover using industrial machine at craft center (Ryan has offered to help with this). Possibly could glue instead (maybe both). Material needs to have preferable mildew fireproof characteristics Possibly get material from Hayward Possibly material from used billboard (PVC?)

C) Handbook

Maybe we should have weekly meetings at Delta where people talk and type sections of handbook. Use Santa Cruz Bike Church handbook as a template Congleton back Sept. 15 matt can help after Sept. 3 Meet Wednesday Aug. 28 at 611 lessley place to get initial working document 5pm~7pm

D) Site Clearing …Part of work party see section A

E) Psa

Could be announced during Trotski’s show or any one else who wants to air it Should record before school starts Existing recording is not up to date and contains incorrect info

To be included in new message: Save Bike Church Check wiki for current hours work parties and events Get involved and become a volunteer and or minister Make a good one after the bike church has been “save” with higher production value music etc.

F) Dance Party Fund Raiser??

Dates: Oct4: bad because of Hoes Down(Capay), Hardly Strictly Bluegrass(SF), Oct1st deadline demands attention (i.e. not enough time to promote) Nov1: near Halloween (possible domes party conflict) Nov8: no obvious reasons not too **Star Star** save the date

G) SPAC

Info: EH&S/Housing requires this to meet SPAC(Student Programs & Activities Center) Enables fundraising and financing solutions “pres”/pope/guru must take online quiz $35 fee for storage space come as you go might have to put education “spin” on bike church (which really is not a spin but reality) might be able to use a tax ID number for donations (ie tax deductible donations) Darach suggest looking into eligibility of grad students Have to have ¾ UCD students Liability – we are liable for any money injury etc. – need a wavier or look into getting liability insurance Purpose needs to be clear and consistent with UCD Statement of purpose could come from handbook Timeline: ASAP then reregister each year Five officers are responsible for all debts and liability obligations

H) Tara Goddard (Bicycle/pedestrian coordinator for city of Davis)

Contact info: tgoddard@cityofdavis.org 530-757-5669(office) 530-979-1621(work cell)

Background and current job duties: Civil engineering graduate student – travel behavior Worked with susan handy – walking bikeing .. children & obesity Replaced Tim Bustos Goal to get more people walking and biking Deals with infrastructure problems, education programs, and enforcement issues etc. Riding to school safety is major concern in davis

Ideas about future collaboration:

  1. Help with calls from other communities, education and resource material

  2. Pamplet and website

  3. Public works .. new city plan

  4. Sept8th international walk to school day

  5. Oct 12 celebrate davis

    1. shutting down 3rd from campus to Gst for Pedestrians only

      b. need bike valet service??

      c. University centennial

      d. Vendors lining street

  6. Cal Bike museum

  7. Working on a display

  8. Induction ceremony

  9. Bike Rodeo(May)

    1. Course set up for kids to learn to deal with common bike situations safely

      b. Trivia

  1. Cyclebration – revive davis citywide celebration

  2. Parking day – take over parking spots for a day to do whatever (garden, art gallery, croquet etc.)

  3. Join the Davis Bike Club List serve – lots of bike related discussion keeps your ears to the rail

I) Other topics

Housing visit walk through … Tentatively scheduled for early September, Would be nice to have a couple more work parties … parts in the dome etc.

Also wold be nice to follow up on Aggie article and How the best is done program.

July 25, 2008

Attendance: Jan, Jason, Matt, Darach

Agenda: Co-op fair, ken's tires, ordering stuff, shifts, GPF, dome/shed floor, weed control, fence, money, fundraise

Co-op fair

12-4 on saturday, meet at church at 11am robbie, jason, jan, and darach will be there church is closed during this time Matt S. can borrow the blue tent during burning man

Ken's tires/tubes Check in ken's dumpsters for good tubes and tires ken's couldn't handle the amount of tires we brought them to recycle darach will talk to ken matt can talk to them about taking more tires

Ordering stuff darach: we need to order aaron at apex cycles needs help moving on the 29th. could be an opportunity to get a wholesale order luke at sunshine, sf bike kitchen, and santa cruz are potentail folks for an order let's try a small order with aaron and check in with luke we can agree to send folks to aaron's shop

shifts - everyone is supposed to do one shift a month - we don't have enough people now - the church will be closed on saturdays! - we need a psa for recruiting ministers in the fall - minister training is need in the fall - the bike church is not open on saturdays in the summer, and only maybe on wednesdays if someone wants to run a shift

Save the Bike Church We are going to start using "save the church" to get more folks out at work parties - write an email : come to work, help us, explain why it is threatened - matt will write the email and let us review

Floor - start construction this week - move dome to the corner and have a 10 ft clearance with border - work party on sunday to start clearing - let's put a hold on the shed floor, it isn't critical

Cover - look into materials:jason and matt - the pre fabbed cover is too expensive $6000 - jan will look for an industrial sewing machine

weed control cardboard, wood chips, black paper stuff, plastic - we will use sheet mulching for temporary weed prevention - jason will be a roll of black paper stuff for sunday

Fence -no sharp stuff - it has to be secured to the ground with no chance of falling - check price of the 4ft high fence - do north fence last

money we haven't received scha money, or money from the two $1000 donors we need to check on these things, jason will do that

fundraiser Lee wants the church back for another fundraiser party we need to have it in the fall when school starts

handbook has been updated, but still needs work

June 27, 2008

June 27th, 2008 meeting for Bike Church Great Pedal forward

Attendees: Jan, Matt, Robbie, others forget who add yourself if you were there

Agenda

1)money flow WTF? (15min) 2)Opening (10min) 3)Action plan progress (postponed due to low attendance and time) 4)Peter Warwick(15min) 5)Work Party (10 min) 6)shed organization (10min)

Notes:

Money Flow WTF?: 1.Robbie looks into opening account 2.drop box and key hidden ask a minister who knows if you need to know 3.need to obtain 1 or two wallets to be used during open hours .. to be carried by minister on duty keep making collection notes in ledger(all other money remains locked) 4.end of shift put cash and wallets in lock box 5.Get drop box working and when available make drop in box, leaving $35 for change(10 $1s, 3 $5s, and 1 $10)

Opening and Closing: 1.be accountable 2.use the Wiki (or is this an obsolete method) 3.closed on sat (work parties instead) until Oct 1st or end of GPF 4.open when you arrive on wed (cat should not feel obligated) 5.if you need to leave at the end of your shift close the church.

GAP progress postponed

Peter Warwick 1.he doesn't hate us justs wants communication an what is being built.

Work party: 1.flag out boundary and possible mock up 2.moving organization and prep work 3.new shed filing cabinet organize and possibly add shelves see matt's plan 4.major organizational or process changes need to be emailed to the ministry list 5.Signage needed desperately!!!! 6.Handbook needed desperately!!!!

May 16, 2008

Facilitator: ReV Jason Note taker: jason? others... Attendance: Matt, Matt, Robbie, Jan, pxl, Cat, Darach, Ty, Janaki

Agenda: 1. Fundraiser 2. Treasurer 3. EH&S and work party 4. Site marking 5. Reimbursements

Fundraiser Sell stuff: buttons $1, thrift Ts $10, recycled Ts $15, hoodies $20, patch kits $2, stickers $.25 raffle at 11 pm, bike dance at 10:30 bike dance prize: metal human sculpture raffle prizes: 1. fixie bike 2. roadster bike 3. bike trainer 4. art by pxl 5. art by ryan 6-14 goody bags set up schedule for manning the door and merch tables matt and jason announce raffle winners

EH&S meeting with eh&s on monday at 3 pm — please come if you can

Work party wheel and tire wall will be built saturday from 2 to 6, need help and materials

Solar stuff We got a lot of the solar equipment donated!! cheers, more money for the lean tos!!

Site marking Ty will mark the site with flags and paint and fencing. he needs $20 or so for paint and flags possibly. approved.

Treasury Rabbie Matt is leaving us for a grand bicycle trip across the country so we need a new treasurer. Robbie volunteered to treasure. We all approved.

Reimbursements We spent about 1500 dollars on stuff for the fundraiser. Bring receipts to Matt to get your money back.

May 2, 2008

Facilitator: Janaki Note Taker: Matthew Sattva Attendees: Monk Fixit, Rev. Jason, Count Darach, Brother Jan, Eric Van Welder, Acolyte Emily, Matthew Sattva, and Pxl.

Agenda: 1. Dance Party update 2. Sustainability grant update 3. ASUCD update 4. GAP- Past, present, and future 5. EH&S- Plan and presentation items 6. Summer Time Closure 7. Money box discussion 8. Choice of bikes

DANCE PARTY May 16th DOV- Raffle for two bikes, T-shirts, stickers, and patchkits

SUSTAINABILTY GRANT Due Wednesday May 7th. Asking for $ for structural and organizational improvements

SCHA DONATIONS Pxl announced possible donation to Bike Church

ASUCD Contact made- can we be associated? Positives: 501-C3 in place, funding Negatives: On the radar of UCD, extra expenses could occur (ex: EH&S fees) Neutral: Work with housing on space, work with Bike Barn for co-existance

GAP PLANS Brush clearing started- need to have bikes moved to continue

ADD TO GPF, MAY- Project area clean out- Jan & Darach & (?)

Minister Training- Volunteer focused meetings to be scheduled

Bike Blessing- Thanks and praise for the success and exposure

Site Plan- Preliminary plan shown and location of Bike Bone Yard and Main Dome approved! Location of other structures to be determined.

Volunteer Management Plan- Volunteer specific meetings, use MMU for outreach

Burning Bike Festival- After May (30th) critical mass- bike dancing, bike burning, skits

Wheel and Tire Wall- To be built at 17th work party (MS and Jan and ?)

EH&S PLAN Approval to show site plan and GPF plan to show group intention approved.

SUMMER TIME CLOSURE Approval granted for BIKE CHURCH CLOSURE ON SATURDAYS for GPF work partys. Bike Church will be open on Wednesdays.

MONEY BOX Plan to define roles and protocol for money- Jan, Sarah M., and Fixit

CHOICE OF BIKES Proposal to accept near complete (needing only one simple repair) Magmas, Huffys, and Roadmaster type bikes approved. This will set a filter standard to help avoid collection of lower quality bikes.

April 18, 2008

Attendance: Jason, Robbie, Ty, Chris, Jan, Cat, Darach, Jonathan, Sarah

General announcements

Join the parade for Picnic Day

Unitarian Church doing “Bike to Church” Day. Anyone that wants to join up, go for it.

Proposals

Unless otherwise noted, all actions below were approved.

Bike Kitchen Funding

  • SAC Bike Kitchen has built up funds. Interested in funding physical capital to get Bike Church started in West Sac.
  • Need to come up with clear proposal that demonstrates plan for space and volunteer base
  • Donation may or may not need to be paid back.

Handbook

  • For ministers & acolytes & congregation
  • Online and print (cool, artsy) 100 in print
  • Work with signage group

Intro Handout

  • Donation, cleanup, storage, tool usage, how to get involved in trifold for congregation
  • Online and print, 500 in print
  • Work with signage, green book, handbook

Green Book

  • Put out little tiny booklets one by one (want to change a tire, make a fixy, etc.)
  • 1-3 sheets
  • ~50 copies
  • $20 per printing
  • end of May
  • Put one out a month
  • Ministry will contribute and comment to new books
  • May add this as a weekly column to Aggie

Signout Book

  • Sign in/out: Name, time in/out, email, repair done, cleaned up, donations, email list?, volunteering?
  • Will do
  • Drawing every 100th person gets a prize

Nonprofit Status

  • Get books for information, mine people (Jake & Davis Bicycles), go to nonprofit research center
  • Action plan ready for June
  • Announce workshops at Nonprofit center to group
  • Sarah, Jason, Robbie

Master Grant

  • Make a grant with every part we would need for proposals/fundraising/plans, etc.
  • Outline by end of May
  • Need everyone’s help in filling in information from outline

Donation Signage

  • Make recommended donation sign with low/high based on paper inside shed
  • All sign people work together

Dance Party Fundraiser

  • May 17th Dance Party at Delta of Venus 9p.m.
  • Morgan and Jason
  • Fliers up by May 10th

ASUCD Reserach

  • Get $$ from undergrad fees, more official, gain respect, but might have downsides too.
  • Find information by end of May

Minister Training

  • Everyone come for minister trainings; make an event
  • Create a minister training plan (3 hours at a time, contiguous w/ Bike Church plan)
  • Work to build a bike, which will then be used for Bike-Brary

Brush/Mulching

  • Clear weeds (not bamboo). Work on it in off hours over next 2-3 weeks.
  • Discuss sheet mulching and other options with site plan for further discussion
  • Janaki will do it, welcomes help.
  • Weeding is redeeming
  • It’s important to make sure Bike Church remains “hidden” (for now). Further discussion on that later.

Carpet Work Areas

  • Cut up bits of carpet for people to take and use for bike stations (less lots parts, definable space)
  • Chris C. will do

20K

  • $ from domes, consistent donations, grants
  • Get capital to follow through on physical space ideas
  • Connects to lots of different groups

Bike Frame Fundraiser

  • Refurbish store brand bikes
  • Liability issues, against mission to fix bikes and sell
  • Valuable across the border
  • This was left open, NOT approved

Waste Bin Labeling/Small Parts Recovery

  • Bin for broken bike parts, cardboard, plastics, trash (disposal)
  • Have bins for general small parts that people can sort as task on chore list
  • Have them by shed and by domes for now
  • Connect with signage

Totes for Tools

  • Individual totes for people working to avoid missing/taken tools and organization
  • Not approved, further discussion needed

Bike Classes

  • Tomorrow 1 p.m. How to take apart bikes/basic bike workings @ Bike Church
  • Looking toward putting together more classes down the road
  • Do lots o’ publicity for these things
  • Consider requiring ministers to do classes once a year
  • Work w/ Free School, Chris in minister training

Volunter Plan

  • Harness volunteer power. Do this by means of a consolidated list of all volunteer tasks that need to be done, publicize need for volunteers. Long term: develop a system for integrating and training volunteers
  • Sarah will put list on Shed
  • People can put tasks up or email to Sarah if they will not be by the Church soon.

Site Plan

  • General plan
  • Large scale model of some sort so the process of making plans can be interactive
  • Matt S. Robbie, Matt McC.

Still need to discuss next time:

Outreach plan

General Signage

Handwash Station

Self-service station

Tool Totes

Mobile Ministry Unit

Waste management

April 13, 2008

attendance: Matt MC (Facilitator), jason, sarah, matt s, jan, robbie, chris

  • make proposals at next meeting (GAPS)
  • committees->need head person?
  • lead to take point to get the projects initially started
  • schedule a meeting to come up with GAP
  • social organizing vs. leading a project, there is a difference
  • committee 1 person or 10+ people
  • groups fractionalize man or join (not sure what this is-JM)
  • point of contact -> gets group together to put together a GAP (group action plan)
  • individual tasks or group them together
  • responsibility of the point->social organizing, prodding communication, make sure proposals are thought of as important
  • next meeting break into groups and develop GAPS
  • go over GAPs month by month
  • 10 mins for meeting structure and work on GAPs
  • big decisions, when should they get group approval->is it a justification issue? do you need input on the issue?
  • ping the people about coming up with proposals
  • action plan is important
  • sub groups are good
  • social organizers for each group
  • point people for each group:
    • fundranger - jason
    • organization - sarah
    • fun - robbie
    • physical - matt s
    • pr - cat
  • Jason should remind the points to to the point person job
  • Jason will tell sarah that she is the org. point
  • Robbie will share the email and phone list
  • april tasks!!
    • sus. grant may 7 - JKM (sattva)
    • sign design (collab w/handbook) - chris
    • bc video - chris
    • Sustain. fair - chris
    • Bike blessing april 26th - Matt, (chris), Cat, (jason advertising)
    • picnic day, mmu - cat, george
    • wef - robbie

April 4, 2008

Bike Church Meeting Notes @ Davis Domes Pastor Jason Presiding Friday 4th April 2008

Our Mission Statement, What is it and what should it say? It should encompass who, where, how, what and why.

Who: Volunteers Where: Davis, California and the surrounding community How: Through teaching What: Empowerment, resource conservation, and cultivating a community bike culture. Why: Freedom to have cheap transportation

Eric Vangelran said, “We are empowering people to maintain their own bikes in order not to spend money in this capitalistic society.” Matt McCorcle thought we should be cultivating Community

Problems and Proposals:

Security, the Church perimeter is not defined. Suggested solutions; a bike frame fence and enclosure of the dome workshop. Matt S.

Another idea was to possibly lock the Church or to lock up projects with a long cable. Someone else suggested having individuals lock their own projects so that all projects wouldn’t need to be unlocked each time an individual project needed attention Rev. Jason mentioned that we needed a time sensitive labeling system/policy for projects, so that materials don’t languish when church members leave or lose interest. There was also discussion of delegation of projects to smaller responsible groups for more expeditious resolution. The idea was put forth that each micro group should have some autonomy as long as what they did was within church guideline and served the greater good. Others felt that decisions should be reviewed by comity.

Rev. Ty felt we need a “Get it done” plan so that progress can be made. And Sara M. added that we need rules for what type of decisions need to go before a comity.

Erik spoke about The Great Pedal Forward and Brainstorming and organization of ideas.

Jonaki suggested sheet mulching for weed control. Cat shared some thoughts on rain covering for the materials and project areas and Brian suggested a designated R&D area.

Matt M. suggested a site plan by May. Matt S. passed around a proposed site plan drawing.

BC meeting notes 4/4/08

Ty N. said we need solid floors for the structures.

Matt S. said he’d spoken with Peter Warwick, University Environmental Health & Safety Representative about EH&S matters concerning the Church area.

Solar power installation was discussed briefly and the development of a public relations plan.

Friar Robby thought we should have a Church Handbook by July

The idea of an introductory handouts and/or signage was talked about.

Sara thought an administrative plan and a running chore list would be helpful in better utilizing volunteer time.

There was also discussion of producing a bike repair pamphlet and a Davis Bike Church “Tract”, something to hand to people here and at PR functions, etc.

Other ideas suggested and by whom were:

Plans for pouring and adobe type floor by January – Chris

A new radio spot for KDVS by July – Robby

This Monday @ 5 PM, The Bike Radio Show

We should explore outreach to other groups – Sara

U-tube video – Chris

Dance Party - ?

Fund raising; Get help from the Bike Kitchen by May. They have money for assistance.

October Bike Co-op meeting, San Francisco “Bike, Bike”

Donation plan signage by June

BC meeting notes 4/4/08

Maybe something like the Bike Kitchen has, $30 annual membership / $30 to build one / $5 a day

Question was asked, Could we operate as a non-profit on UC property? Can a 501C3 organization charge membership fees? What are the legalities for fund raising?

Organization of parts

Need for Church non-profit Status – Robby

EH&S solutions – Matt D.

A goal of $20K by July possibly through grants and other fund raising methods

Sara said we need a master grand written

Bike to School – April 24th

Sustainable Transportation Fair, May 20th

We should have a Bike Blessing Ceremony on a Saturday or Sunday in conjunction with the one being held on the East Coast. – Matt S.

The need for more fund raising

Minister training day once a quarter or repeating monthly. – Chris C.

This could turn into a fund raising and bike training class and also turn into a regular event. – Pxl

We need a volunteer labor usage plan and a more obvious process for newcomer involvement. - Sara

In conclusion, people were encouraged to come up to the board and add their name to the project or projects in which they wanted to participate.

Present were, Jason, Jake, Jonathan, Janaki, Cat, Chris C., Chris S., Darack, Erik, Ty N., Ty S., Matt M., Matt S., Brian, Robby, Sara, Pxl, and Jan

March 17, 2008

Bike Notes Meeting 3-17-08

Matt McC, Matt, Eric, Robbie, Ty, Chris, Jason, Jonathan, Janaki

Reports on Different Scenarios

Aggressive Face Lift

  • Laundry list
  • Clear brush
  • Clear boundaries/fence (semi-permanent, define space)
  • Cover dome, done well
  • Defined workstations, kept clean
  • Clearly, cleanly organized parts
  • Leveling site ground (decomposed granite, pavers, level ground)
  • Formal, clear ability to close dome/lock up
  • Clear signage
  • Move structures to open space up
  • Steps

o Create site plan

o Organization committees responsible for each part, empowered to make decisions.

o Significant person-commitment to make this happen (LOTS of people giving LOTS of time)

o This will get lots of people aggressively engaged and give momentum to get things done.

o Benefits

o Less bureaucracy issues

o Using what we already have, recycled materials

o No location change

o Cons

o Limits of location, funding (potential soln: Domes, other?)

o Watch weather issues?

Downtown/nonprofit

  • Physical space pros
  • Controlled access
  • Weatherproof/security
  • Bathrooms/electricity/water
  • Easy organization from clean start
  • No university policy issues
  • Cheaper start-up than new building
  • More volunteers at new environment
  • Physical space cons
  • Rent/utilities/liability
  • No Church at Domes
  • Fundraising regularly needed
  • More corporate structure
  • More volunteers/possibly paid employees
  • Need bank account/nonprofit status needed
  • Space
  • Food coop
  • 5th/4th train track area
  • Olive Drive industrial area
  • L St Furniture building (1200/900’ space $1/foot)
  • Nonprofit status
  • Bylaw/charter/board of directors/lots o’ forms
  • $500 fees
  • Tax ID

o Pros: Tax deductible donations, bank account, liability on corporate entity, accounts from wholesalers, former pricing scheme (based on income), connect w/ other nonprofits, opens up to broader group, more central location

o Cons: Cost, do taxes/track money, paperwork, handbooks/protocol, accountability, pay people, DWR/Yolo for waste, Downtown Davis Association issues

o Against two locations: split resources/people

Replicating Yurt/Dome Improvements

  • Yurt
  • $25k in materials/permitting, $15k in labor
  • Costs $40k to build (approx)
  • Dome Improvements
  • Weld bike wheels into domes for security/welded door made out of bikes
  • Canvas cover that extends beyond dome
  • Poured adobe floor/linseed cover
  • $3k in materials, $2k in labor

Nonprofit

  • More freedom if separate from university

Anarchy!

  • Keep university/structures at bay, stuff $ under the mattress

Bank account

  • Need meeting notes, list of officers, tax id # (reason = open bank account), two officers
  • Can write checks to Bike Church now under account in Chris’s name at University student & employee credit union

Reproduction models

  • Immaculate conception: make a new downtown/community location and keep current location too.
  • Rhizome: Increase visibility of mobile Bike Church
  • Sexual reproduction: Partner with existing organization

3 scenarios for discussion

  • Uproot and move, pay rent in town
  • Community organization to be driving force behind another Bike Church, but keep existent Bike Church
  • Build up existing Bike Church

Proposal: Stay in existing location and put all our efforts toward making the site great and functional. Then, look into reaching out to other community organizations. Yay!

Proposal: Chris will head up making signs and changing space over break. Yippie!

Proposal: Matt will head up finishing perimeter fence over break. Whoo hoo!

Proposal: Meet Friday, April 4th (first week of quarter) at Bike Church, meet at 6, party at 9. Jason will facilitate; everyone is to bring ideas categorized in short (end of spring quarter), medium (end of summer), long term (after that), and say how they address problems. Yes!

March 10, 2008

Bike Church Meeting Notes 3-10-08

Proposal: put a new wiki page on the bike church website to edit the mission statement (eric will do it)

Ideas to solve the list of problems:

Guiding comments

Clean. Manicured...

the physical quality of the space, the structures, the flatness of the ground, the waterproofness of our structures, will translate directly into how people will treat our space and how they behave there.

What population are we serving? A woman from the women's shelter wanted to learn more about the church – should we reach out to other community-based groups?

How much does the location affect who we reach?

The tipping point – NYC – terrible crime in the subway for decades, tried all kinds of enforcement efforts, and everything failed, and then finally, they went on an aggressive campaign to get rid of graffitti to repaint the cars everyday, for a year, and doing it everyday changed the culture.

social organization

a minister manual

congregation sign-in sheet – name, date, time in, time out, cleaned up?, donated?, comments/your email?

Non-profit – many of these problems require money – keeping it under your mattress isn't the way to do it, whether we're under a nonprofit or start one ourselves, we can get those ways to handle the funding stuff.

Comparison of staying on campus and working with the Uni vs moving to a different location and working with other community-based groups

Minister mentorship – follow someone along a shift

dedicate ourselves to a really aggressive campaign to keep the place clean and organized in the near-term- in order to change the culture.

Give everyone a training to get acquainted with the shop when they first come

We need a big entry sign that tells people what to do, and signs on parts and trash, recycling, etc.

sustainable signs

self-service station back up

a trifold pamphlet with a map

Real structure, bathroom, bike racks (hanging?), handbook.

Physical space

Clear out the shrubbery (acacia and grassy bamboo), do some nice landscaping between the church and the street

A really well-defined space – a space for stuff, a space for working, a space for keeping empty

decomposed granite as opposed to concrete

making our infrastructure more permanent

poured adobe floor during the summer

having storage containers that clearly contain and label things

have separate piles for bikes that can be built into a whole bike vs parts bikes

fundamental standards to decide whether its work keeping to build or is just for parts

a visitors guide: a typical visit at the bike church, basic protocols, who to contact, etc.

as bikes come in, strip them down to base components

see a need for much more indoor space

a regular day of the week to clean up the church?

A permanent solution to the storage problem -

materials flows – input/output

there's a lot of extra stuff there all the time

how many people do we want to serve?

Specialized gives out tire recycling bins

>>>>>

who are we serving?

Are we moving on from the bike church, or...

we need to prioritize and have a couple of different groups

if we stay at the domes, what do we expect to see by the fall?

If we don't stay, we need to come up with something else?

>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>

Next week on Monday 8pm at N st., meet at the butterpat

add janaki @ cox.net to the listserv

let's see more clear cut ideas for other places to move the bike church

facilities we can envision at the location we're at now

March 8, 2008

Attendees: Sarah M., Pxl, Robbi M., Chris C., Johnathan W. (Facilitator), Darach, Eric Van Scooter, Jason M., Matt S., and the Holy Spirit...

1. Bike Church Visualization Round-table discussion occurred regarding what each person envisioned the Bike Church to be. These main points were that the Bike Church be a place where:

-People can help each other, share skills, and empower each other in fixing and repairing their own bicycles. -Resource use and reuse emphasized and practiced. -Tools are shared and learned to use correctly. -Bicycle repair is taught not done as a service. -Sustainable bicycle/human powered culture is cultivated. -Waste is given another chance at reuse. -Getting as many people riding their bikes is paramount. -The idea where the disconnection from knowledge is smashed. -A place where one can shout "Boom Shakalaka Gaia". -A place where community can be built through the communication of knowledge and the practice of sustainable/recycled transportation.

Tentative Bike Church Mission Ideas: The Bike Church is a place where teaching, service to others, the use of shared tools, the empowerment through doing things yourself, and the use of recycled materials occurs through a community focused on sustainable transportation.

2. Obstacles/Problems of the Bike Church -Bike Church physical space is not controlled (open 24hrs). -No plan of action in place to bring in new Ministers. -No secure places to store all the parts at the site. -System in place to meet the E,H,&S needs. -Organizational plan and signage needed. -Lack of committed people. -Feng Shui of Church is "bundled". -No clear place for projects. -No good waste stream protocol. -Physical foundation needed. -Legal, money handling process needed. -No bathroom or water facilities.

3. Next Meeting -Clarification of "Broad Ideas" to meet mission goals. -Bring ideas on how to solve the above problems.

NEXT MEETING 8/10/08 8:00pm Pierce Coop

2007

October 5, 2007

Attendance: Eric, Jason, Chris, Simion, Ted, Siobhan, pxl, Robbie, Ty, Joseph, Tom

Shifts!

  • We have about 16 active members capable of running shifts
  • 16 ministers = One shift per month, open two days per week: Wednesday and Saturday
  • To be considered an active minister you must be responsible for one shift per month
  • Active members get a free t-shirt and are allowed to get in on wholesale orders and you get to keep all your teeth
  • New hours::: Wednesday and Saturday 12-6! Shift one 12-3...Shift two 3-6
  • Everyone agreed to sign up for a shift

Workshops

  • Twice a week is too many: Let's do twice a month instead
  • Workshops help generate more ministers
  • What time should it be?? —-> didn't decide...talked about Fridays

Dome covering

  • tarps will only last one season but they are available
  • treated canvas may be a permanent solution: purchase and sew!
  • we have about $600 left in the coffers
  • we need to have a dome covering work party before it rains => Eric and Matt will lead it
  • there are plans to solar power the bike church by spring
  • having a tarp between the shed and the dome would be nice for the winter weather
  • Siobhan has tarps from burning man that can be donated

Intern

  • could get a free intern
  • anonymous offer to pay in-tern's salary for a month
  • most of the in-tern's tasks should be done by the ministers
  • if ministers take on the responsibilities, we don't need an intern or paid position
  • ministers agreed to take on small responsibilities
  • no committees...individuals with responsibilities but can enlist help

Handbook

  • No touching policy, some folks have had uncomfortable experiences
  • don't touch people you don't know
  • we need better communication
  • jolly roger!!
  • work trade: need rules for work trade system in handbook and signage

Work party ideas

  • build a wheel, drink a beer
  • bikebrary tune up
  • bike stripping: acolytes can learn from stripping
  • we need to purge bikes once a quarter => send them to the recycler
  • regularly scheduled work party once a month: last Saturday from 10-2pm
  • we should join in with the domes' Halloween party for or fall bash

Regular meetings

  • when and where? not too often, but we need to have another soon to take care of initial stuff
  • schedule next meeting at the meeting

Commitments

  • Siobhan
    • Send nice email with new shift instructions
  • Matt and Eric
    • they will host a dome covering work party soon
  • Eric and pxl
    • will design larger doors for the dome
  • Jason and pxl
    • handbook design
  • Chris
    • Put Matt's name on the bank account

Jobs Table

Title
Minister in Charge
Notes
Tool Master
???????
?
Shop Master
Congle roshi
?
Dome Master
Eric
Dome structure and Maintenance
Minister Schedule Whip
Deacon Ty
There's something amiss here!
Workshop Coordinator
Shea!
?
Treasurer
Rabbi "The Whip" McCorkle
?
Spreadin' the Word
siobhan roshi
incl. T-shirts, posters, badges etc
Order Master
Pasture Ted
?
Party Master
Simion
?
Email Master
Friar Robbie
?
Bikebrarian
???????Simion?
?
Minister Handbook Curator
Rev. Jason
?
Bike Stripper
???????
don't have such dirty thoughts!
Signage
Sarah McC
around the church signs etc.

Sign up for something that is empty and get a free suprise........!

June 19, 2007

Agenda (10 minutes each) Treasury, Order, Nonprofit Status, Bank Account, Post Office, Trek Auction, Summer Hours, Motivation, Ordination

Present Morgan, Ted, Cat, Tai, Jason, Justin, Ty, Eric, Matt, Chris, Josh, Ian, Christoff

Treasury Tai: Got $850 in coffers, but money floating around. Jason: Here's $100. Alec owed $25 from last order; did he pay? Eric: I owe $270. Will pay when I get paid. Ted: I got $10. Tai: We owe Chris about $1000-$1200. I proposed by email earlier this week that for retroactive reimbursements they be seconded by a party not involved and it would go through if no one raised any objections at the next meeting. Ted: You're taking the full risk upon yourself if you buy something hoping to be reimbursed. Jason: Should we have a limit on retroactive reimbursements? Tai: The only danger is that it puts the group in a funny place where they feel obliged to reimburse stuff that they otherwise wouldn't have wanted. Eric: I think it;s a good idea in that it cuts through bureaucracy and it makes us flexible and allows us to work. Tai: Maybe a $100 cap. Under that you just need a second, and the Treasurer will disburse. Over and it needs to be talked about.

Outstanding reimbursements Jason: I need $40 for festival beer and $45 for a post office box 72651 to get a bank account . Ted: I need $249 for a toolbox. Tai: I propose that you bring the toolbox in. Eric: And you should bring in the receipts. Ted: I also need $140 for constructing the MMU. Tai: I just want to say that's the coolest addition to the Church since it's inception and support its reimbursement. Chris: Let's send a test mail to 1 Baggins End. All reimbursements approved contingent on showing of receipts.

Order Jason: We can do one Morgan: I'll head it up. Contact me and I'll compile it. I think we want to create a policy that reflects this ,plus that right before I put the order in I'd collect the all the money up front. Then we can do orders at least once a quarter, which might be contingent on getting non-profit status. Jason: I have a hook-up so that we don't even need non-profit status. Ian: It's good to have multiple sources. Morgan: I also know the Bike Chef owner. So I'll send out an email saying all this. Also let me know if you see anything that the Church needs, let me know. Ian: Is there a master list of stuff that continually gets replenished? Maybe there should be. Chris: It might be cool to make a map of where stuff is kept which is. Ian: That would start with a database. Tai: Well, that would be cool; we first need to keep things in a regular place.

Non-profit status/PO box Jason: We can get an account at First Northern, but we need someone to put up their SSI. Tai: Unfortunately, it means someone attaching their tax status to that of the Church's fortunes. Chris: I have my own account at UCSE Credit Union, which we can use now that the Church can get mail. Jason: Travis said he tried to deposit checks made out to Bike Church and couldn't deposit them.

Non-profit Chris: Kerry Shaw wrote us a set of instructions to getting NPS, choose a name ,articles of inc, federal/state tax filing, etc. Josh: I found it very easy to get a small business license. Chris: WE are now on the official City of Davis bike map. Ian: Is there a spot for Bike Art on that map? Justin: I'm down for the NPS committee. Ted: Question would be, how do we want to incorporate? If we have a board and no insurance, then there's liability. No board, no liability. We've started Davis Bicycles, which if the Church was under its wing then it would streamline insurance ,paperwork , etc., but then there's also the risk of neglecting some units to the benefit of others. IO: How feasible is this? Ted: Pretty good. The Vancouver Bike Co-op was a shop, advocacy group ,etc. ,which worked great ,but I also worked for a similar org that fucked up its units. Chris: The Santa Cruz Church/Hub/PedX is another example of how that can work well. Ted: Sounds good, I just want to make sure that we can consider the alternatives of how we incorporate and make sure that no one gets shafted. IO: Bylaws are also a good way to make sure this all happens well. Tai and Ted would like to be on the committee.

Minister Workshops Ted: We could do an 8-hour training course to improve our own Ministry. IO: We could have an Elvis teach. Josh: We could also use a list of human resources in terms of specific skills of each Minister. and availability and orientation; perhaps just a bike-centric bio next to each picture. IO: You should get a gold medallion for each class you teach. Everyone wants to learn, some ready to teach. After much deliberation... Saturdays 10-12 are good for workshop. Ted will send out an email request for teachers offering.

Trek Auction Morgan: I'll handle it. We should be able to get $150 for it.

New Hours Chris: We should make a rule that you only get access to the bulk order if you take at least 2 shifts a month. Jason: What if we change the combo every quarter at a meeting. Eric: It seems like this won't happen. Tool theft is minimal and I don't see this happening regularly and would be annoying. Chris: I think that it's good for it to be annoying so that it's a friendly reminder. The combo should be changed anyway as a security measure. Just because it didn't happen last time we agreed to, doesn't mean that it won't. Proposal passes with a single standaside. Jason will email everyone that there's a new combo, and the wiki will reiterate. Folks will contact Jason Chris: The point of changing the combo is to let everyone know who is part of the combo. Eric: At least post two phone numbers on the shed of people who know the combo. Jason and Chris volunteer.

Ted: Shall we have someone to rustle up ministers once per month? Jason: Yeah, sounds good. I'll coordinate that.

IO bows out but wants to voice support for trailer development

New Hours Wednesday and Saturday 4-8, workshops 2-4 on Saturday. Jason will update outreach.

Ted: I'm opening an East Davis branch of Bike Church in my driveway 4-7 Thursdays 1339 Duke using the MMUs. Also, I'm restarting the BUG; meeting at Fri at 1:30 at the MU taco bar.

Ty is ordained as Deacon Ty. There is much rejoicing.

April 7, 2007

Present: Chris (facilitating), Justin (notetaking), Fix-It, Arlen, Morgan, Nate, Abhi (guest)

Discussions

Security

Abhi: My bike was stolen from the project area.

Chris: We decided last meeting to not allow any non-ministers here off-hours. We'll send out a call for your bike.

Fix-It: I procured a lockbox that we can bolt down to keep our money in. Also, Ive found the shed unlocked seven times in the last two months.

Chris: Let's change its combo.

Non-profit Status

Chris: I'm working on getting 501(3C) status for us soon.

Fix-It: You can use Cindi at Grace House as a resource for this process.

Chris: We need our Treasurers, Tai and Jason, to do deposits more often though, preferably after every shift.

Tool Theft Prevention

Chris: We should think about keeping clients' ID's while they're using our services, and certainly being better about maintaining the sign-in sheet and what tools are used each day.

Shift Concretization

Chris: We should have all Ministers sign up for specific shifts and commit to them, especially since we just made a major promotion drive.

Nate: I'd be glad to sign up, although I don't have a lot of bike skills.

Permanent Structure

Chris: Student Housing noticed our “tarp-drying rack” and gave us tacit approval. I've been working for the past two years for a joint development (yurt) permit for both the Domes and ourselves. There's also a historic house downtown that we could get moved on site.

Miscellaneous

Chris: Notice that there's a new “sacred calendula patch” by the protected water access valve. We have to maintain open access to this valve by regulation, so let's all remember this.

?

Present: Jason Moore, Ted Buehler, Siobhan [ ], Justin Ellerby, [ ]

Agenda- just one item: Brainstorm Project Brainstorm - Improve entrance welcome/demarcation sign solve lack of visibility ? arrows, yellow brick road?

exhibit “freak” projects prominently

post total grounds layout

-Structure of Church itself

tin roof?

Linseed canvas? (super durable)

chicken-wire + stucco + straw? Needs permit

permit could be obtained in conjunction with the Domes; contact further

-Pick up pods (bike holders)- Nathan, Justin, Jason

-General clean- and tidy-up of area- Fix-It

-Donation entryway re-org- Siobhan and Matt

-Shed skylight- Eric and Chris

-Fully demarcate free vs. claimed parts

-Postering party- siobhan

-Outreach- print lots of Church stickers for helmets and long, thin ones for frames

2006

October 14, 2006

Attendance

Tai, Matt, Siobhan, Eric, Sol, Jason

Discussion

  • Financial Status
    • The Church has aproximately $1500 in donation money at this time
    • The present members decided to reimburse Chris Congleton for $333.33, this will cover some of the startup costs accrued by Chris and once more documentation is received the church will make more payments to Chris
    • It was agreed that most of the remaining money (~$1200) should be used for projects, dealer orders, and other church improving intiatives
    • $20 was spent from the church money for beer and snacks for the work partiers
  • Space
    • We decided to leave the new shed where it is and add a wood floor. Most of the cabinets will be moved in along with the peg board system to give us more room for the tools. The shed will have the main combo lock in the future and all valuables and items that can be damaged by the winter rains will be moved inside.
    • A new workspace will be cleared between the shed and the existing dome. This will be the main work area and can be covered by tarp. This will keep the workers from spilling out into the domes' commons.
    • The dome needs to be winterized (new tarp refit and secured properly). The entrance to the dome should be turned towards the shed.
    • Eric agreed to inquire about new rice bales for the base of the dome
    • Discussion of a permanent structure continued. We still face three issues: funding, legality, and manpower. A new larger more permanent structure is desired. Sol mentioned that the domes is in the process of constructing a univeristy approved community structure and that the permanent church structure could be modeled after it. Sol agreed to find out more info on this structure and whether the church could bulid a similar one.
    • The bike pile needs to be thinned and organized once again. The area needs to be cleaned up.
    • We agreed to try to sell the human powered mobile home trailer on craigslist. It was offloaded at the church and noone really wants it. Siobhan agreed to take photos and post it on craigslist.
    • Sol expressed a concern about the bike church harboring rats. We need to disturb the bike pile more often and avoid creating rat friendly living spaces.
  • Moral
    • Less than half of the ministers were present at the meeting. It was concluded that a general lack of moral was keeping a majority from participating. We felt that it was difficult to make major decisions with such a small percent present.
  • Bikebrary
    • Tai has taken the initiative to set up all the workings of the bikebrary. The only thing remaining is to designate a space for the check out area and lock the trailers and bikes up using the new combo locks. We decided to use the north side of the church as the bikebrary space.

Work Party Tasks Completed

  • A plywood floor was constructed in the shed
  • The peg boards and several cabinets were moved into the shed
  • Brush and limbs were cleared from the bike church space
  • The bike pile was thinned and sorted

April 1, 2006

Attendance

Travis, Alec, Ted, Pxl, Luis, Tai, Jason

Discussion

  • Founder's Vision
    • Ted went over the orginal vision of the bike church. The founders wanted it to be a bike shop that provided a supportive environment where people could work on their bicycles and learn how to do that if they lacked any previous experience. The members would be able to use the facilities anytime after a they reached a certain level of training. It would be more than just a tool repository like the Bike Barn, but a place to learn, hang out, and have fun.
  • Why use the Church? Why become a member?
    • There currently isn't much of an incentive to become a member. The aren't enough hours and they are at bad times. We need to clarify what benefit it is to be a member and make sure that we provide a different service than the Bike Barn, retail shops, and any other places.
    • A fleet of utility bikes with trailers that the members had library access to would provide more incentive to join.
    • Lowest level member could use the tools when ministers are present and check out the utility bikes. A higher level member could use the facilities anytime.
  • Minister Benefits
    • Access to wholesale account. Parts and tools at cost.
    • Full access to the shop
  • Minister Requirements
    • Volunteer one full day per month.
    • Lead three work parties per year.
  • Hours
    • The current 1-4 hours during the weekday are at bad times. Most students have classes.
    • It may be better to just have long weekend hours and the ministers trade off weekends.
    • The SF Bike Kitchen is open two days a week all day and they charge like $40 a year, and it is guantenteed to be open.
    • It is a big commitment for a minister to volunteer the same day every week for an entire quarter.
    • We decided on a new hour system. The church will be open every Friday and Saturday from 12pm to 6pm.
    • There will be a minister sign up sheet posted on the wiki. Every minister is required to take 1 full shift (12-6) per month (four weeks). The church will be guaranteed to be open at these times. Ministers will have to arrange partial shifts with each other, but must put in 6 hours per month.
    • Multiple ministers per shift is highly encouraged. This provides people to hang out with and learn from when things are slow and will help the work load to be less when multiple people are at the church. Bring beer, make it a party.
  • Facility
    • A more organized and professional facility is needed. It would be much more welcoming to the public and make it easier for everyone to use.
    • Tools that are needed to make custom bikes would be ideal.
  • Signs
    • Signs are good; they make things more official.
    • They help make things more organized.
  • Who took all the good bikes?
    • The bike pile was just a boneyard in the past. Anyone could come by and take what ever they want. But we have not made it clear to the public that this is no longer a free pile. People have been coming by and picking up some of the best bikes and not donating for them. Locks have even been cut recently.
    • It was proposed to make a free pile by the street mainly made up of department store bikes. Then signs would be placed to deter people from stealing from our pile and direct them to the free pile.
  • Donations
    • We would like for most of our services to be free or close to free, especially small repairs. Although we should still ask for and receive donations.
    • Patches and lube should always be free
    • A donation of at least wholesale price must be received for all of the parts that we have purchased
    • We must make it clear to each new customer that we expect a certain donation for parts/bikes. If they can't pay then they will have to make up for it by volunteering or donating parts/bikes of equal value. Never turn them away for lack of funds, but be persistent that we will only except the suggested donation amount.
  • Advertising
    • Tai presented his flyer and mentioned the squeaky bike business card idea
    • Pxl is experienced in marketing and is willing to devote some time making flyers, poster, etc
  • Field trip
    • We need to take a group trip to nearby bike co-ops such as Santa Cruz Bike Church, San Franciso Bike Kitchen, Pedal Evolution, etc.
  • Selling Bikes
    • We can't explicitly sell bicycles due to liability reasons and a lack of a business license.
    • We can take donations for bicycles and parts.
    • It is preferable to have the customer fix at least one thing on the bike they want, even if it is just a flat tire. In other words, don't repair a bike completely and then put it in the 'For Donation' area, leave something for the customer to do.
  • The Order
    • There is a bank account under Chris and Travis's name where the donation money is currently held.
    • Due to several issues associated with having the bank acount we are going to drain the account and deal only with cash until a better banking situation can be implemented.
    • We are not sure whether the '1 Baggins End' postal address was ever made legitimate. We may get a P.O. Box instead if needed.
    • Jason is going to work with Santa Cruz and QBP to arrange the order and Tai will handle the finances and allocate the money in the form of a money order for Santa Cruz.
    • Travis has handed the treasury position over to Tai, due to the previously mentioned problems with the bank account and postal address.

Work Party Tasks Completed

  • Wheels were sorted and hung on the wheel rack
  • A free pile was made by the street
  • Two new signs were erected to deter people from taking the quality bikes by the church and direct them to the free pile
  • Some of the surrounding area was cleaned

March 5, 2006

Attendance

Tai, Jason

Work Party Tasks Completed

  • Wheel organization rack was constructed
  • Transparent roofing was replaced because of major wind damage

February 18, 2006

Attendance

Jason, Matt

Work Party Tasks Completed

  • One trailer was repaired for bike church and possibly community use.

February 4, 2006

Attendance

Tai, Jason

Discussion

  • Selling stolen bikes
    • We need to talk to TAPS and find a way to avoid selling stolen bikes
  • Wheel rack
    • We designed a wheel rack to get the wheels (and possibly tires) off of the ground and kept in some order. We are currently checking on material prices and plan to build it in the next few weeks.

Work Party Tasks Completed

  • Seat bucket was cleaned out and seats were moved into the white cabinets on the south side of the church
  • Several containers were cleaned out for use.
  • A light duty bike rack was attached to the wooden cabinet to be used as a third work stand

January 21, 2006

Attendance

Tai, Jason, Matt, Travis, Eric, Bryce

Discussion

  • Minister Dues
    • Everyone present agreed that ministerial membership dues would be a good thing and would generate a large initial balance to help jump start things. Bryce started the band wagon by paying his lifetime membership fee.
  • Treasury
    • Travis has agreed to collect the money weekly and deposit it into the bank account. He will also send out an email to the ministers declaring the weekly income so everyone will know the state of the church. He will check the amount of money versus the income listed on the clipboard. Some small bills should be left at the church for change.
  • Advertising
    • Tai has agreed to make both business cards and flyers. Each minister will be given some buisness cards that can be handed out to the pedalers of the squeaky bikes. The flyers will be posted around town and campus.
    • A new KDVS advertisment is needed.
  • Record Keeping
    • There is a log-in clipboard and a membership log book at the church. The clipboard is used to track bike church use and transactions. The treasurer will record the money that has been moved from the church to the bank. The membership log book is used to keep track of memberships (number and expiration dates). Keep these in the locked file cabinet.
  • Permanent Structure
    • Matt shared some of his design ideas for the structure and the associated hurdles that need to be jumped to get things moving.
    • The simplicity and cost advantages to an open air, flat roof, shelter were brought up. Although, the problem of not fitting with the asthetic vibe of the Baggins End area may be a problem. Matt has seen one that even had walls built from disarded bicycle frames to keep out the sinners.
  • Bikes for Sale
    • The merits of fixing bicycles and selling them through the Davis Wiki were discussed. Ministers should try to fix some of the easily raised bikes during slow hours and place them in the "For Sale" area. Ministers with access to a digital camera should then post a photo and description on the Davis Wiki. Pricing should be approximately one fourth of retail price plus ten dollars an hour of labor charge. We will need a chain and lock for these bicycles because they will be easy to steal.
  • Tools
    • It would be helpful for everyone if a tool list was available on the wiki or at the church. This should include existing tools, needed tools, and tools on order.
  • Trailers
    • Tai proposed to refurbish one or two trailers so they can be used for minister or even public use.

Work Party Tasks Completed

  • The roofing for the dome was once again reworked. We added a better piece of clear plastic on the southern side and secured the tarps with more gromets and 'Big Grippers'.
  • A "for sale" area was cleared on the north side of the church. A 'welcome' sign and 'for sale' sign were added.
  • The church was sweeped and cleaned.
  • A few more screws were added to the file cabinet lock.

2005

October 8, 2005

Today was a charmed day at the bike church. From 1 to 4:30 a dozen or so believers hummed around blessing the church with organization and functionality. Pile bikes were cleared from paths, neatly stacked, and labeled “pick and pull”. The giant wooden sawhorse was designated as a project bike safe heaven. Bikes in this area cannot be used for parts. The tool box was moved inside and secured in an upright position, as originally intended. It will also have a combination lock. Many other great improvements were also made. Check it out.

Vision

Minister Congleton reiterated the churches vision primarily stressing that the bike church is a place where people learn to fix their own bikes, not where the go to have someone fix it for them.

Financial

There will be a cash box to be locked with the tools or a drop box where patrons can leave their donations. Minister Kurt is responsible for the offerings box. Offerings are by the hour, week, month, lifetime, and for specific parts or bikes. Check the whiteboard for rates. Minister Travis will open a bank account with USE Credit Union. He and Minister Congleton will have access to the account. Their responsibilities will include depositing offerings and making tools/supplies orders.

Membership Cards

Patrons become members when they make the appropriate offering. Ministers will initial the membership cards with an expiration date. Apprentice Takemura will design and produce membership cards in the near future.

Apprenticeships

Ministers to be will spend a transitory period as an apprentice. This period includes five shifts with a Minister.

Security

The tool box is now lockable. Ministers will be informed of the combination after they write a two page essay about their faith in the Bike Church. Just kidding, wait for an email. Minister Kurt will manifest a chain with a “Sorry, we’re closed. Come back soon!” sign that will be strung across the threshold of the Church when service is not being held. Minster Seitzler will be investigating another lock box for cables and other equipment.

Self Service Station

Minister Congleton and Apprentice Jason will be manifesting a self service station near the street. The station will include a non mud ground surface, pump, and basic tools to be chained to the spot.

Schedule

The Church schedule is 1 to 4 every day of the week except Saturday. Ministers will rotate Sunday shifts and hold a weekly shift. More than one minister per shift is a good idea.

Opening and Closing Procedures

Upon opening the Church, Ministers should sign in and clear their mind. Obviously, all tools must be returned to the tool box and locked up with the money box when closing. Please leave the Church cleaner than it was before you came.

Hallelujah and praise the spoked wheel.